APPSA Bylaws 7/2/12 President
ARIZONA PROFESSIONAL PET SITTERS And ASSOCIATES
a.) To promote the business of professional pet services and to educate the public regarding the opportunities and benefits of such services.
b.) To provide members the opportunity for the positive exchange of experiences and opinions through discussion.
c.) To develop and encourage the practice of high standards of conduct among providers of pet services.
d.) To cooperate in and disseminate information beneficial to Association members and/or pet owners.
e.) To cooperate with other individuals and/or organizations in the common endeavor to advance pet services as a business and profession.
f.) To foster goodwill between members and the public they serve.
g.) To acquire, preserve and disseminate data and valuable information relative to the functions and accomplishments of successful pet services.
h.) To strengthen and promote the effectiveness of professional pet services as an occupation by any and all means consistent with the public interest; and
i.) To positively impact the welfare of Arizona area shelters and animals.
Membership is open to all professional pet service businesses with customers in Arizona.
A potential member must submit a completed application with payment, at which time they will be added to the APPSA web site. Dues are non-refundable and all applications for membership must be accompanied by full payment.
When a new member joins in the last quarter of the year their membership is paid through the following year.
Members must attend a minimum of ONE APPSA meetings and/or recognized association events per year, excluding Holiday party in December. To be eligible to attend holiday party and picnic, member must attend one meeting a year.
APPSA Bylaws 7/2/12 President
Members who volunteer and participate on a committee, attendance will count for one your one meeting per calendar year
Who attest to having NO felony convictions, which would void membership.
Each member has the privilege of one vote; one membership and one listing on the APPSA Website Locator. Absentee votes are permitted on all association business.
$45 Members (must attend meetings)
$60 Online membership only- online referrals
$60 New members ($45+ $20 setup website fee)
$80 Online membership ($65 + $20 website setup fee for new members)
Annual dues must be paid by the December member meeting. If received by the treasurer after January 15th a late fee of $20 is due. After January15th, they are considered a new member. Any checks returned will be charged a $30 returned check fee in addition to the dues, member will pay dues annually in the amount of $45 to renew their membership plus the setup fee of $20.
The board will propose the annual budget to be voted in October. The membership may vote to spend additional funds on other items, such as web site upgrades, legal fees, or special donations to rescue groups in need. Special assessments may be voted on during the years to pay for any additional expenses that are not built in to the annual budget.
Association members are expected to uphold the highest professional standards as set forth by their peers and by national associations such as PSI and NAPPS. A member may resign by submitting a written resignation either via email to the BOARD or the United States Postal Service. Resignation does not relieve a member from liability for the full annual dues or other obligations accrued and unpaid as of the date of the resignation.
Close of business
Please notify APPSA of closure, no refund of dues.
The following process will be adhered to regarding any reason for member expulsion, other than non-payment of member dues:
a.) The member facing proposed expulsion shall be notified via email within 2 business days of the decision of the Board to pursue proposed expulsion.
b.) The member has 10 days from the date of notification of proposed expulsion to formulate and present a written rebuttal of the proposed expulsion.
c.) The member must present to the board the written rebuttal either in person or by email.
APPSA Bylaws 7/2/12 President
d.) The board shall take into consideration the written rebuttal of the member and may expel a member with a 2/3-majority vote. This action should take place within 5 business days of receipt of the rebuttal.
e.) The member will be notified of the board’s decision within 5 business days by email. Upon notification of a negative decision, the member shall be removed from the APPSA web site Facebook page.
A former member may be reinstated as new member fees by paying all dues if member has NOT attended any meeting (minimum 1 meetings a year excluding holiday party) or removed for other matters. If the lapse has been for more than 6 months the former member must submit a new application, supporting documentation and full membership dues.
Monthly membership meetings will take place the third Tuesday of each month from 1-3pm. The members will be notified by email at least 1-2 weeks prior to the meeting date. In April we have our Annual Picnic and in December we have our Annual Holiday party. The December meeting is the only meeting that is the 2nd Tuesday of the month.
The October meeting will be informing of the proposed budget and dues, voting on any proposed Bylaw revisions and nominations of the Board.
The November meeting will be a business meeting devoted in large part to electing the Board. All items requiring members voting will be online ballot posted on the APPSA website.
Nominations are taken in October
Voting will begin by the November meeting
Results 2nd week in December at the Holiday party
The elected officers of the Arizona Professional Pet Sitters and Associates shall be a President, one President Elect, one Vice President and one Secretary. Each officer shall serve only one office concurrently. All officers are elected by the members and serve until their successors have been duly elected and assume office.
-Contracted positions – web coordinator and treasurer- non-voting member
Qualifications for Office:
Any Individual Member in good standing currently been a member for 2 years or more shall be eligible for nomination and elected into any office for this Association.
APPSA Bylaws 7/2/12 President
The Association operates with a formal structure of offices and officers that make up the Board: President, Vice President, Secretary and Treasurer. The BOARD is responsible for the administrative business of the Association. This includes creating special committees, supporting and mentoring the members, and deciding the priorities and direction of the Association.
The term limits for the Board positions are subject to modification as deemed necessary by the entire APPSA Board.
Description of Board and Committees Responsibilities:
The President’s responsibilities include coordinating and overseeing committees, chairing the Board meetings, and working with committee chairs
Vice President as well as assisting the President in other duties as necessary, fulfills the duties of the President when the President is unable to do so. As well as, take meeting minutes and attendance at meetings when the Secretary is unable to attend and will send out meeting minutes to the members from past meetings if secretary is unable. Vice President will regularly set up restaurant locations for our members monthly meetings and will coordinate with the Event Coordinator to make arrangements.
The Secretary sends out meeting notices to members and can moderate monthly membership meetings in the absence of the President, preparing meeting minutes, tracking member attendance at the monthly meetings and preparing proposed updates to the By laws. The Secretary is also responsible for keeping a tally of all voting at any meeting.
The Treasurer is responsible for paying any bills for the Association and recording the income as well as expenses. The Treasurer is also responsible for keeping receipts and accounting duties. The Treasure will produce a monthly financial statement by email to the board.
It is the responsibility of the members to identify and elect the Board.
Members will be asked to nominate and second fellow members for Board positions at the October meeting. Once a nominee has accepted his or her nomination they will be officially considered a candidate for the office. All elections for Board positions will be online and take place at the November at the general members meeting. The Board will come up with a slate of officers to be voted on by the members.
In the event that a new board position is created, or an existing position is vacant due to a member leaving the association or otherwise abandoning their post, a special election will be held to fill the vacancy. Nominations will be accepted at the first subsequentmeeting, with elections being held within 2 weeks on the APPSA website for online voting.
Any elected officer or director who shall have been absent from six (6) regular meetings during any twelve month period shall automatically vacate the seat on the Board of Directors. Any vacancy shall be filled as provided by these Bylaws: however, the Board of Directors shall consider each absence of an elected officer or director as a separate circumstance and may expressly waive such absence by affirmative vote of a majority of its members.
Vacancies and Removal:
Any vacancy occurring on the Board of Directors may be filled by another Board of member. A director so elected to fill a vacancy shall serve the unexpired term of his/her predecessor. The Board of Directors may remove any Director for cause by an affirmative two-thirds vote of the Board present at any regular or special meeting.
Directors and elected officers shall not receive compensation for their services.
Board of Directors:
Authority and Responsibility The governing body of this Association shall be the Board of Directors. The Board of Directors shall have supervision, control and direction of the affairs of the Association, its committees and publications; shall determine its policies or changes therein; shall actively prosecute its objectives and supervise the disbursement of its funds. The Board may adopt such rules and regulations for the conduct of its business as shall be deemed advisable, and may, in the execution of the powers granted, delegate certain of its authority and responsibility to the Board of Directors.
The Board of Directors shall consist of at least two (2) and no more than five (5) directors elected from the voting membership. Each one-year term of office is to begin on January first (1st) and end on December thirty-first (31st) of the same year.
The BOARD is responsible for creating committees. While committee involvement is on a volunteer basis all members are encouraged to participate in one or more committees. Committees will designate their own chairperson and set their own goals within the scope of the association. Each committee should submit a proposed budget for their anticipated expenses during the following year to the board no later than October 31st.
APPSA Bylaws 7/2/12 President
Web Coordinator is a contracted position with APPSA. Web Coordinator sends new members welcome email, helps new and existing members with web listings, coordinates changes to the website with web designer, and posts monthly meeting info to website and Facebook. In addition the web coordinator will sets up annual voting on website.
Event Coordinator chair books speakers that relate to our professions in some way (APPSA treasure pays for the speakers lunch) and sends a bio to the all Board Members and the secretary or VP will send to the membership. It is not mandatory to have a speaker at every luncheon. Where there is no speaker at a meeting, the meeting is designated either for general networking or the Board sets an agenda of things to discuss.
The account for the Association is through Compass Bank. Newly elected BOARD officers must update the signature card by January 31st of each year. Collected dues and other income are deposited into this account and association expenses are paid from this account. All income and expenses must go through this account. A matching receipt must accompany all expenses. At the end of each calendar year, the BOARD may elect to designate a certain percentage of the remaining balance in the account to be set aside as a reserve for future expenses or to be donated to a local charity, rescue or shelter.
If the Association should ever cease to exist, all equipment and capital goods will be disposed of, liabilities paid and remaining assets distributed to local shelters or rescue groups. No individual pet sitting business or member, past or present, has any claim to any asset of the Association.
Current APPSA Board of Directors
Board of Directors
Past President Kara Jenkins TLC House & Pet Sitting Service, LLC
President Tawny Carlson The Animal Pro Vice-President Melanie Barnes Four Paws Adventure
Secretary Kate McPike K8’s Pet Care
Treasurer Cheryl Tannehill
Committees: Event Coordinator Melanie Barnes Four Paws Adventure
Web Master Kara Jenkins TLC House & Pet Sitting Service, LLC